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Decision Conferences

IDI uses a facilitated approach to analysis of many
problems using extensive subjective judgment and subject
matter expertise. This approach, known as decision
conferencing, attempts to combine the best of both
internal and external analytical approaches by bringing
together a small group of subject matter experts and key
stakeholders who provide substantive expertise, with
external facilitators who provide process expertise. The
result is a series of intensive meetings that seek to
identify key issues, evaluate alternatives, and
introduce an implementation mechanism.
Decision Conferences can be viewed
as decision facilitation with the major effort being
accomplished in several days through a series of very
intense group meetings in which key players interact to
explore the decision process as well as the decision
itself. The expertise of the organization is absolutely
essential for success, and the level of expertise needed
is typically that which resides in the heads of staff
and key experts. While supporting information is
important, it is supplemental to the process rather than
being its focus. During the decision conference,
computer-based models often are used as a focus for
group discussion and the structured conference process
allows participants to debate issues constructively
while forcing the group to represent its collective
judgments in a logically consistent and easily
communicated fashion.
A typical decision conference consists of a 2- to 3-day
session, followed by further analysis and reporting. The
overall goal of the conference is to develop informed
consensus among key players. The decision conference
involves the organization's planners and implementers,
as well as a team of three facilitators. Normally, each
facilitator plays a distinct role in the conference. The
lead facilitator moderates and controls the sessions,
elicits information, asks questions, channels responses,
and builds analytical models in response to group input.
A second team member interacts with a computer to
implement in real time the models developed by the group
leader. The third team member acts as a conference
recorder, documenting all major decisions and providing
an audit trail of rationale for the session.
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